1. What is the Government Meeting Cost Calculator?

The Government of Canada Meeting Calculator estimates the cost of meetings based on participant count, average salaries, and meeting duration. It helps quantify the financial impact of meetings in the public sector.

2. How Does the Calculator Work?

The calculator uses the following equation:

Where:

• \( Participants \) — Number of meeting attendees
• \( AvgSalary \) — Average annual salary of participants in CAD
• \( Minutes \) — Duration of the meeting in minutes

Explanation: The equation converts annual salaries to hourly rates (assuming 2000 work hours/year) and calculates the proportional cost of the meeting duration.

3. Importance of Meeting Cost Calculation

Details: Understanding meeting costs helps government organizations make informed decisions about meeting frequency, duration, and participation to optimize resource allocation.

4. Using the Calculator

Tips: Enter number of participants, average annual salary in CAD, and meeting duration in minutes. All values must be positive numbers.

5. Frequently Asked Questions (FAQ)

Q1: Why divide by 2000 in the formula?
A: This converts annual salary to hourly rate, assuming 2000 work hours per year (50 weeks × 40 hours).

Q2: Should I use individual salaries or an average?
A: For precise calculations, use individual salaries. For estimates, an average salary is acceptable.

Q3: Does this include overhead costs?
A: No, this calculates direct salary costs only. Additional meeting costs (venue, materials) should be added separately.

Q4: How accurate is this calculation?
A: It provides a reasonable estimate for salary costs but doesn't account for varying pay grades or part-time participants.

Q5: Can this be used for other organizations?
A: Yes, the formula works for any organization, though the 2000-hour assumption may need adjustment for different work schedules.